The University of Reading Leverages Microsoft Azure with Rubrik and Simplifies PCI-DSS Compliance with Rubrik Polaris Sonar

Overview

The University of Reading is one of the United Kingdom’s leading research universities and has been in existence for more than 150 years. It ranked amongst the Top 250 universities in the world, according to the QS World University Rankings 2020. The university has a global presence – with Whiteknights and London Road campuses in Reading, Berkshire; Henley Business School at Greenlands campus in Henley-upon-Thames; Henley Business School (South Africa) in Johannesburg; and the University of Reading Malaysia in Iskandar.


Kevin Mortimer, Infrastructure Services Manager, manages a team of 23 people which supports over 18,000 students and 7,000 faculty. “IT underpins the entire teaching experience at the university, ranging from providing email accounts, storing data, and streaming lectures,” said Mortimer. “As an IT department, we are 100% service-focused. We deliver services that cater to our users’ needs. Rubrik enables us to accelerate the delivery of services to drive strategic business value.”

Solutions

Seamless integration with Nutanix AHV and Microsoft Azure

During their evaluation, Mortimer and team considered a number of solutions but ultimately ended up with Rubrik. “Other vendors were either too complicated or wanted us to run a lot of hardware on premises. We needed a data management solution that would allow us to ‘set it and forget it,’” said Mortimer.

“Our environment is 98% virtualized, running Microsoft Hyper-V, VMware and Nutanix AHV, and we utilize Nexenta as our primary storage,” said Mortimer. “We’re thrilled that Rubrik is able to support our Nutanix AHV infrastructure. Compared to other technologies, Rubrik and Nutanix have proven they can outperform — I can’t think of a better fit.”

“Rubrik has also allowed us to completely migrate off tape and archive to public cloud with Microsoft Azure,” said Mortimer. “We’ve already leveraged Azure for significant cost savings, and the integration with cloud couldn’t be easier — just assign an SLA and Rubrik takes care of the rest. As a public university, we are also subject to Freedom of Information requests. Rubrik makes it a simple process for us to retrieve any documents needed to respond to queries.”

“As we operate on-premises and in the cloud, we are especially excited about the Rubrik Polaris SaaS platform,” added Mortimer. “Rubrik Polaris will organize all our information to make it easily discoverable and usable in order to solve our organization’s key challenges.”

University of Reading Simplifies PCI-DSS Compliance

Prior to Rubrik, University of Reading relied on manual processes to identify sensitive data discovery and classification. “This process required too many resources and too much time to prove PCI-DSS compliance. Thus, at times, the university was at risk of fines in order to free up those resources for more critical outcome-based work. Sonar provides a platform to assist with our PCI-DSS compliance efforts without risking fines or dedicating multiple teams. Since Sonar is continuously scanning our data, we now have more visibility into where PCI data, such as credit card numbers, is stored and if it’s in authorized locations. This helps us better identify where we may have large volumes of financial data overexposed, understand the level of risk, and assign data ownership in order to begin putting in remediation plans in place,” said Mortimer.

Additional benefits include:

• One platform for data protection and sensitive data discovery: “With Rubrik, we have a single product that continues to provide value beyond data protection. We love that we can leverage our existing backup data to assist with data classification and compliance instead of managing multiple systems. Since Sonar is continuously monitoring our data in the background, we can reallocate our time for other important projects.”
• Identification of unauthorized repositories of financial data: “We were able to identify a finance system that was incorrectly retaining credit card data to an unauthorized location albeit securely. As a result, we were able to begin redesigning the system.”
• Simple, fast setup and management: “Like Rubrik’s core CDM platform, Sonar is very easy to use and fast. The setup and drilling down into the results of the scan just take a couple of minutes. Today, if we have a problem to investigate, the process is much simpler than manually digging through information ourselves.”