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Senior Manager, HCM

Reporting to the VP of Total Rewards and People Operations, Rubrik is seeking a Senior Manager of HCM to join our world-class People organization as we scale at a rapid pace. As a key member of the People team, this role will be responsible for harnessing our mission, values, and culture to provide strategic direction, in partnership with IT, manage projects and priorities for Workday HCM, Greenhouse, and other HR applications.

This position is located in Palo Alto and works a hybrid schedule (3 days in the office)  This role is responsible for HCM strategy, business roadmap, requirement definitions, business process design,user testing, change management, business readiness, program roll-out and first line suport.  Fostering a strong partnership with IT is key as they manage configuration, build, deployment, complex reporting/data loads, and other technical project work.    This is an exciting opportunity to combine strategy with a lot of creativity and cross functional partnership to drive business impact.

Team Management (20% of time) 

  • Manage a team of 2 (with potential future growth) HCM Consultants.  Provide direction, counsel, and set goals for career growth and development.  Ensure the team is appropriately staffed and supported.
  • Ensure cross-training of all team members on key systems and processes; provide back up for team members during times of high volume workload or when out of the office.
  • Keep current on key HR systems technology & trends; network with other companies and professional organizations to stay abreast of best practices in HR systems and reporting technology.
  • Participate in Leadership meetings including topics related to goal setting, roadmap development, team management practices, budgeting, etc.

HR Systems Projects and Prioritization (60% of time)

  • Partner closely with IT management to drive progress against the People technology roadmaps
  • Own HR technology business roadmap.  In collaboration with the People Leadership team and IT, review and adjust the roadmap as needed to ensure a roadmap that balances projects that "keep the lights on" with strategic initiatives.  Ensure ROI process & metrics are outlined in framework, reporting and analytics are integrated in strategy and the roadmap proactively addresses other business group needs for employee data and interfaces. 
  • Drive systems projects for annual HR programs including Compensation planning (Bonus, Salary, Promo, and Equity reviews) as well as Performance & Talent Management.  Responsibilities include requirements gathering & documentation, system testing, business readiness, preparation of documentation, training, and communications, etc.
  • Work with customer groups (Total Rewards, Talent Acquisition, Talent Development, People Operations, and others) to gather new system requirements and create project and budget justification analysis and presentations.
  • Participate in the regular review and prioritization of HR systems tasks and small projects.
  • Preparation of system usage & project/program statistics; develop new and innovative metrics and systems analysis for quarterly update presentations.
  • Participate as Peer Reviewer for systems projects as requested.

Systems Maintenance & Support (20% of time).

  • In partnership with the Manager of Data Management, recommend, implement, and document internal processes and audit procedures to ensure data integrity of systems; update documentation on a frequent basis.
  • Identify opportunities for improving the effectiveness of processes, systems, and reports
  • Leverage HCM team to provide training for the People Services team to handle first line HR system support for Rubrikans and escalation support. Liaise with IT for tickets related to bugs or requiring IT assistance.

Desired Qualifications

  • BA/BS (or equivalent) in Business, Information Systems, HR, or similar field
  • 8+ yrs HR systems experience, including Workday, Greenhouse (desired) or other modern ATS system.  Docebo, Qualtrics, and/or LumApps experience a plus.
  • 4+ years experience in managing HR projects or programs and team management
  • Strong analytical, project management, and problem-solving abilities;
  • Obsessed with attention to detail; highly organized 
  • Flexible, fast paced, willing to work with ambiguity and think outside the box
  • Thoughtful listener, effective educator, influential consultant, and compelling communicator.
  • Proficient using Google Sheets and Excel for data analysis and modeling
  • Efficient at compiling lists of 100+ requests, categorizing, analyzing, and recommending prioritization and a roadmap to complete the work (or cancel/defer requests)
  • Exceptional project management skills required: successful experience managing multiple complex technology projects simultaneously with full responsibility for client mgmt, requirements gathering, change mgmt, reporting, business process change, and support roll-out.  

#LI-KY1

 

The minimum and maximum base salaries for this role are posted below; additionally, the role is eligible for bonus potential, equity and benefits. The range displayed reflects the minimum and maximum target for new hire salaries for the role based on U.S. location. Within the range, the salary offered will be determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
US Pay Range
$165,800—$248,600 USD

Join Us in Securing the World's Data

Rubrik (NYSE: RBRK) is on a mission to secure the world’s data. With Zero Trust Data Security™, we help organizations achieve business resilience against cyberattacks, malicious insiders, and operational disruptions. Rubrik Security Cloud, powered by machine learning, secures data across enterprise, cloud, and SaaS applications. We help organizations uphold data integrity, deliver data availability that withstands adverse conditions, continuously monitor data risks and threats, and restore businesses with their data when infrastructure is attacked.

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Diversity, Equity & Inclusion @ Rubrik

At Rubrik we are committed to building and sustaining a culture where people of all backgrounds are valued, know they belong, and believe they can succeed here.

Rubrik's goal is to hire and promote the best person for the job, no matter their background. In doing so, Rubrik is committed to correcting systemic processes and cultural norms that have prevented equal representation. This means we review our current efforts with the intent to offer fair hiring, promotion, and compensation opportunities to people from historically underrepresented communities, and strive to create a company culture where all employees feel they can bring their authentic selves to work and be successful.

Our DEI strategy focuses on three core areas of our business and culture:

  • Our Company: Build a diverse company that provides equitable access to growth and success for all employees globally. 

  • Our Culture: Create an inclusive environment where authenticity thrives and people of all backgrounds feel like they belong.

  • Our Communities: Expand our commitment to diversity, equity, & inclusion within and beyond our company walls to invest in future generations of underrepresented talent and bring innovation to our clients.

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Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

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